This is a full-time position located from a remote office anywhere in the country, southeast region preferred, with some national travel expected, especially April-July.
As the Operations Coordinator, you will play a crucial role in the support and execution of cross district events on the Professional Development team, especially Standards Bootcamps. The Operations Coordinator will work on a variety of projects including event logistics, materials management, communications, list management, invoicing, scheduling, and more. In this role, you will report to the Director of Professional Development Operations.
•Work with the Director of Professional Development Operations to support logistics for all professional development learnings
•Serve as the project coordinator across work streams and support planning and execution of complex project plans
•Prepare logistical briefings, written and/or verbal, containing site-specific and general training information
•Sit on the operations team and work on organization-wide operations projects
•Serve as copy editor for electronic resources when needed
For all Professional Development events:
•Manage inventory, materials procurement, distribution, tracking, labeling
•Work with the Director of Professional Development Operations to identify survey questions, create surveys, and send to all necessary parties after each PD event
•Provide on-site event coordination and support for complex events
•Support with the attendance tracking
•Update data dashboard for the Professional Development team
•Assist with the scheduling and logistics of Content Coach trainings
•Place catering orders
•Coordinate all travel needs for contractors and create hotel rooming lists
•Support with operations trainings of Site Leads
•Support with facilitation and observation assignments
•List management for contractors & participants
•Review communications calendar and send communications as scheduled for Host Sites, Content Coaches, Grade Leads, Site Leads, and Participants
•Respond to questions from contractors regarding Bootcamps from state specific inboxes
•Manage a bank of frequently asked questions to help ensure consistency across state teams
•Support with the creation of print and non-print materials trackers
•Order non-print materials
•Organize electronic materials for participants
•Coordinating with finance team, manage invoicing process for contractors
•Collect, process, and run all reimbursements for Content Coaches, Grade Leads, & Site Leads for their training weekends and during Bootcamps
Data & Continuous Improvement
•Create event surveys as needed
Middle School Coaching Pilot
•Support with the creation of print and non-print materials trackers
•Work with Operations Lead to support with list management for participants
•Create rooming lists, sign in sheets
•Order materials for event and support with hotel logistics coordination
•Order materials for event and support with placing catering and print orders
Candidate Qualifications and Traits:
•2+ years of experience with event planning and logistics
•Experience managing complex projects and multiple work streams
•Able to keep many projects moving forward concurrently
•Excellent organization and attention to detail
•Proficient in Microsoft Office and Google Suite
•Self-starter with strong reasoning and communication skills and comfort with ambiguity
•Strong desire to provide high-quality customer service
•Desire and ability to work in a fast-paced, collaborative environment
•Detail orientation, organization and ability to keep multiple projects moving forward concurrently.
•Some education experience preferred
The starting salary range for this role is $40,000-55,000, depending on experience. Detailed information about the organizational compensation philosophy is available upon application. Competitive benefits and private retirement investment options are available, as well as a generous vacation policy.
Please submit the application components, including a cover letter, through the online application system. The process will include a work exercise as well as multiple interviews with members of the Instruction Partners Team.
We expect to make decisions and offers to qualified candidates in January with an expected start date in early 2019.
Who We Are:
At Instruction Partners, we are a team of educators obsessed with instructional excellence. We dig deep into the often overlooked practical actions that power progress to learn what works, and translate it into support for schools and educators. We believe we can get better faster, together, and make every classroom a place of great learning that prepares students for successful, rewarding lives.
What We Do:
We work shoulder to shoulder with schools and educators to improve the quality of instruction in core academics. We don’t offer one-size-fits-all solutions or push particular programs. Instead, we get into classrooms together and work through a collaborative process, with a singular focus of improving student outcomes. We work in two ways: we partner with schools and districts to support academic growth, and we provide deep-dive professional development for educators.
Our Core Values:
•We are optimists: We believe that every student can succeed and that educators, with the right supports, can lead them to success. We aren’t scared of challenges, but have the courage and sense of possibility to overcome obstacles while holding high expectations and maintaining a sense of possibility for students, educators, and ourselves.
•We are learners: We know there are always ways to improve. We believe our long-term success is a result of how well we learn. We seek to understand the best of what is known, we reflect on successes and challenges and we always look for ways we can grow.
•We are big-hearted: We care deeply about each other and our work, and we know we can accomplish more together than alone. At all times, we communicate with kindness and empathy. We value diverse perspectives and honor individuality. We operate with no egos.
•We are relentless: We pursue excellence by setting ambitious goals, working hard to overcome obstacles and boldly trying new things to ensure each student learns at a high level.
•We are practical: We believe support should be thoughtful by meeting people, schools, and districts where they are. We look for ways to work smart, focus on the most relevant impact, and reduce friction to make it easier to take action.
•We are direct: We honor each other by being honest, even when it is difficult. We are straightforward about what we know and what we do not. Our respectful directness allows us to align our relationships and conversations toward our shared goals.
Instruction Partners provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Instruction Partners complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.